Staff who have begun to work remotely or are planning to as a result of COVID-19 should speak with their manager to determine the tasks/deliverables that should be completed if working remotely; what their remote work schedule will be (half-day, full-day, flexible hours, etc.) and which (if any) applications and systems they will need to access to accomplish necessary work. Following that, employees should visit the ITS website under the header of Working Remotely for information and resources to support remote work and then create a COVID-19 Temporary Remote Work Request (see job aid below) to record their remote work arrangement and communicate any remaining technology needs to Information Technology Services (ITS).
RISD is committed to minimizing the potential financial consequences the coronavirus may have for our dedicated and talented workforce. Individuals who continue working, whether onsite or remotely, will be paid as usual. Please see Staff Pay Continuity & Time Reporting Instructions.
For individuals who are unable to work because their regular job duties are not conducive to remote work arrangements, or for whom there are no alternate assignments or work available, RISD will continue base compensation for the employee’s primary position through June 30. Since the effects of the virus cannot be fully foreseen, this and other policies will be revisited on a periodic basis.
For individuals who are not able to work as a result of being directly impacted by a COVID-19 event, RISD has implemented a new category of paid leave specific to this event called “Paid Special Leave,” which provides for up to 10 days of paid leave beyond normal vacation and sick time, if needed.
Additionally, for individuals who are unable to work for other reasons, RISD’s regular HR policies provide many kinds of paid time off — for illness, disability, and dependent care.
While we are temporarily operating under alternative arrangements, we are not closing. A number of students remain on or near campus during remote instruction, and RISD must continue to provide care and support for them, which will require some employees to remain on campus. In addition, some other employees will need to be on campus at least some of the time to support remote instruction and other key operations. For the safety of those employees, RISD is implementing measures that will be most effective at this time, including promoting good hygiene practices and implementing extra surface cleaning, social distancing, and (when possible) staggered schedules.
Managers are communicating directly with their staff members to let them know their status. Key areas include student affairs, enrollment management, auxiliary services, facilities, public safety, ITS, and other offices directly involved in assisting our on-campus and local students, as well as certain academic support staff. If you are not yet sure of your status, please contact your manager, or the Provost’s office for academic areas.
If you return to Rhode Island from either domestic or international travel through any mode of transportation for non-work purposes, the Governor’s directive requires you to self-quarantine until 14 days after your return, and you may not come to campus during that time. Please speak with your manager about whether and how you will be able to work remotely during that time.
Yes. The CDC states that employees who become ill with symptoms of influenza-like illness at work during a pandemic should leave the workplace, and the Governor has ordered that we require such employees to leave the workplace. The World Health Organization declared a global pandemic on March 11, 2020. Managers should contact HR in the event that employees are sent home for any reason, including remote work or displaying respiratory illness symptoms.
Everyone on campus is now required to wear a face covering, except when alone in private offices or rooms. Governor Raimondo mandated this practice across the state as of Saturday, April 18. For employees working on campus, coverings are available for pick up with a RISD ID at four campus locations:
- Public Safety on Waterman Street (open 24/7)
- Public Safety at 15 West (open 24/7)
- Dining Services at 15 West (available at meal pick-up)
- Mail Services in Washington Place (Monday – Friday, 8 am – 3 pm)
Where possible, facial coverings will be distributed without physical contact.
Employees who must provide child care due to a school closure may request alternate (flex time) or remote work arrangements, as applicable and available. If you are unable to work on an alternative schedule or remotely, you may request Paid Special Leave for up to 10 consecutive business days, and then use normal time-away policies.
Because of the changing environment, we will no longer be making mail runs to departments. All department mail and small packages will remain in the mailroom for pickup during our operating hours. If you do not wish to come into the building, we are offering curbside pickup at the 10 Steeple Street entrance. Please contact Denise Scollo (email@example.com) to schedule a time for pickup. We will be offering this service M-F from 8 a.m. to 2 p.m. Large packages that would normally be delivered by Kevin will still be delivered to your department 2-3 times per week. He will be leaving your packages in a safe and secure location at your department. Due to limited hours, please be mindful and understanding of our 72 hour delivery time. If your department will be closing, please inform us at firstname.lastname@example.org so we know to hold your items. We will also continue to make daily runs to the post office so all packages and items will be shipped out as usual.
Monday – Friday
8 a.m. – 3 p.m.
Closed during weekends.